ADMISSIONS COORDINATOR, FROM THE TOP

Job Description

ADMISSIONS COORDINATOR, FROM THE TOP

WHO WE ARE:
Serving the country’s fourth-largest media market, KERA reaches more than 5 million people monthly through KERA TV, KERA News, KXT, WRR and The Denton Record-Chronicle as well through national shows Think and From the Top. For more than 65 years, North Texans have turned to KERA as a destination for community engagement and lifelong learning.

As we seek to recognize and reflect our audience and communities, we encourage applicants from all backgrounds and points of view to consider employment opportunities at KERA.


ABOUT FROM THE TOP:
From the Top celebrates and empowers dedicated young musicians ages 8-18. Our Fellows complete a series of educational sessions that culminate in a community engagement experience and an appearance on our NPR broadcast. Please visit www.fromthetop.org to learn more about our work before applying.


POSITION SUMMARY:
From the Top’s Admissions Team is responsible for managing the application and selection processes for young musicians seeking to participate in our Learning and Media Lab Fellowship. This includes:

• Recruitment from music programs and teachers across the country
• Directing and administering our awards program
• Reviewing all applications and selecting participants for the FTT Fellowship
• Providing support and guidance to applicants, teachers, parents, Fellows, and award recipients
• Booking young musicians who reflect the diverse fabric of our nation’s next generation of artists
• Alumni Relations

This position is classified as FLSA exempt, is not eligible for overtime and reports to the Director of Admissions, From the Top.


WHAT YOU'LL DO:

Applicant, Fellow, and Award Recipient Coordination: 60%

• Manage all communications in the auditions and award email inboxes. Hold the role of primary point of contact for all applicant correspondence
• Communicate with applicant base on deadlines and opportunities
• Collect sensitive supplemental documentation from all award applicants and ensure that applications are complete
• Coordinate application reviews with team of independent reviewers
• Coordinate, attend, and adjudicate virtual live auditions
• Send decision letters to all reviewed applicants, tracking all letter determinations
• Support the Admissions Director in the full review of all award applications. This includes the financial review. No prior financial review experience is necessary; the position will include training
• Prepare preliminary award recipient contracts
• Complete music-related purchases and track award expenditures (including travel coordination and purchase request completion for all award recipients)

Database and Application Systems: 25%

• Maintain department databases on Fillout and Airtable, assuring that applicant details are correct and that applications are routed successfully and in a timely manner
• Provide technical support to all internal and external database users as needed
• Coordinate with Audience Development, Marketing, and Development departments for accurate and timely sharing of database information
• Track, analyze, and report on applicants, Fellow, and award recipient data for grant reporting needs, and design reports to share with colleagues
• Use strategic thinking to identify opportunities for system improvements, evaluate new technologies, implement updates and upgrades, and optimize database and application system performance to enhance efficiency and user experience

Departmental & Learning and Media Lab (LML) support responsibilities: 15%

• Process expense reports, reconcile Stripe reports, and track department spending
• Schedule department & joint department meetings and take meeting-notes
• Attend LML meetings to collect attendance and assist in facilitation, as needed
• Schedule meetings, coordinate and communicate guest artist and curriculum information internally, and track timelines with LML facilitation team
• Project coordinate special projects and initiatives, as needed

As a KERA employee:    

• Work in a manner that is consistent with KERA’s mission, vision and values; and maintain compliance with all company policies and procedures  
• Participate in fundraising activities as needed and assigned
• Perform additional duties as assigned 

This list of job duties is not exhaustive and is subject to regular reviews and updates     


 

Job Requirements

WHAT WILL MAKE YOU SUCCESSFUL:
We believe a strong organization includes employees from a range of backgrounds, with different skills, experiences, and passions. If you don't meet every job qualification but have some of these skills and think you’re the right person for the job, we'd like to hear from you. Please apply and tell us more about yourself.

• Advanced or professional experience in classical/jazz/and or traditional music performance or education
• Experience in and enjoy administrative work supporting departments
• Appreciation for working with young people and families
• Strong written and verbal communication skills – you equally love connecting on the phone, by video conference, or via email/text
• Strong organizational skills and the ability to meet deadlines
• You enjoy using computer-based databases and project management systems
• Pride in accuracy of data
•  An understanding of and enjoy fostering an inclusive environment where every young musician feels respected, empowered, and supported
• You love working collaboratively on small (but mighty!) teams
  
   

BONUS IF YOU BRING:

• Passion for public media
  
   

SALARY RANGE
$48,000 - $52,000 annually, depending on experience 


BENEFITS

• Generous vacation (3 weeks), sick (8 days), personal time (2 days) and holidays (11)
• Comprehensive health, dental and vision insurance
• KERA-paid short and long-term disability, basic life insurance and AD&D insurance
• Flexible scheduling and hybrid work environment
• 401k plan with KERA-contribution after 6 months
• Robust employee assistance program available to the employee and all members of their household
• Strong company culture focused on connection, belonging and professional growth

 
LOCATION:
We expect that this position will work out of our Dallas office at least 20% of the time. (Equivalent to 8 hours per week)

Time in office requirements are subject to change based on the needs of KERA and/or the position.


HOW TO APPLY:

• Complete the application on KERA’s employment page.
• Add an optional cover letter indicating why you’re excited about joining the KERA team.
   

APPLICATION TIMELINE:
We generally close roles 2-4 weeks after posting. The hiring process may continue for several weeks after the closing of the role depending on the number of applicants.


KERA is an Equal Opportunity Employer
KERA believes that diversity is important to our success. We are committed to equal employment opportunity and all qualified applicants will receive consideration for employment without regard to race, color, national origin, sexual orientation, gender identity, gender expression, age, religion, veteran status, disability or any other characteristic protected by law.

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